|St. Xavier's School, Duliajan is
established and owned by the Diocese of Dibrugarh (Assam) under the
leadership of Bishop of Dibrugarh. The Diocese of Dibrugarh is a
charitable organization established in the year 1947 bearing the
Registration Number RS/2074 of 1993-94. The organization has been
exempted from Income Tax return as per the order no. R – 106/73-74 under
section 12(A) of the I.T.Act 1961.
|The Founder Body of St. Xavier's
School, Duliajan i.e. the Diocese of Dibrugarh has handed over the
responsibility of the overall management of the aforesaid school to the
following two bodies:
|(a) The Governing Body of St. Xavier's Society, Duliajan,
|which has been registered under the Society Registration Act,1860, Govt. of Assam bearing the Registration No. RS / DIB/ 255 /A / 21 of 2001. The Governing Body is the supreme body of the school, which controls the
financial administration. The structure, power and function of the Governing Body are as follows:
THE GOVERNING BODY
St. Xavier's SOCIETY
|Structure of the Governing Body
|The Governing Body of St. Xavier's School consists of the following
||Bishop of Dibrugarh
||Vicar-General, Diocese of Dibrugarh
||Principal of St. Xavier's School, Duliajan
||Vice - Principal of St.Xavier's School, Duliajan
||Financial Administrator, Diocese of Dibrugarh
||Two Executive Members
||As suggested by the Bishop
|(i) Power and function of the President :
- The President of the Governing Body shall be the president of the M. C.
- To sign all documents of decision with regard to the internal policies
of the school.
- To attend the Managing Committee meeting and to approve or disapprove
the decisions of the Managing Committee.
- To appoint or transfer any Principal / Headmaster / Headmistress of the
school under the Society.
- To appoint the members of the Managing Committee and to determine the
Composition of the M. C.
- With regard to any amendments and Interpretations, the directives of the
Chairman shall be final.
|(ii) Power & functions of the Secretary :
- The Principal shall be the secretary of the Governing Body as well as
the Managing Committee.
- The Secretary shall send the notice for the managing committee meetings
in consultation with the chairman 7 days in advance.
- The Secretary shall maintain the Managing Committee Report diary and
keep it in his / her safe Custody.
- The appointment order of any type of appointment of staff shall be
signed by the Secretary / Principal in favour of the Managing Committee.
- To maintain all school records and documents under his safe Custody.
- To ensure daily execution of duties for normal running of the School.
- The Secretary/Principal/H. M. on behalf of the Managing Committee
shall be the disciplinary authority in respect of all acts of misconduct
which warrants minor penalties on staff & Students.
- To issue service Certificate to any staff member on request at normal
|Tenure of the Governing Body
|Six years. After Six years there will be an election and a member can be re-elected as many times the General Body feels it best.
|Role, Power & function of the Governing Body
|A. Ownership and control of immovable & movable properties
|The supreme control of all immovable and movable assets of the school shall vest in the Governing Body.
- On no account may the land and building of the school or any part thereof be rented out or for use even for a temporary period of or on regular basis (such as for the purpose of school canteen, clubs, student's association, etc.) without the written approval of the Governing body. This applies also to the staff quarters belonging to the school.
- No persons may be permitted to reside within the premises permanently without the written approval of the Governing Body.
- Movable properties like furniture, equipments, machinery, vehicles, etc. of the school should not be disposed off without the written approval of the Governing Body.
|B. Financial administration:
|Regarding financial administration, the Governing Body shall :
- Prescribe the rates of tuition and other fees for the students of the school and decide on any proposal forwarded by the Managing Committee relating to the same.
- Approve, regulate and monitor the recurring expenditures, salary of the teachers and other staff and expenditure relating to construction, expansion and renovation activities.
- Approve opening of a bank account.
- Consider any proposal forwarded by the Managing Committee.
|C. Academic administration :
|With respect to the status and academic administration of the school, the Governing Body shall decide
- The purpose, aims and objectives of the school.
- Closing of the school.
- Approval of medium of instruction of the school.
- Approval of the change medium of instruction of the school.
- Approval for selecting or changing the Government Board of Education.
- Approval for changing the name of the school.
- Approval of the prospectus of the school.
- Approval for changing from co-education to non co-education or vice versa.
- Approval for opening a new class or a new section in a class and closing down an existing class or section of a class.
- Approval for upgrading or downgrading of the school.
- Approval for changing the location of the school.
- Approval for a substantial change in the timing of the school.
- Approval for a substantial increase in tuition, admission and other fees.
|D. Regarding the teaching and non-teaching staff :
|With respect to the issues relating to the teaching and non-teaching staff, the Governing Body reserves the right :
- To appoint the Headmaster / Headmistress / Principal and Assistant Headmaster / Assistant Headmistress / Vice Principal of the school.
- To lay down policies and procedures for recruitment of the teaching and non-teaching staff.
- To determine the value relating to terms of employment and service condition of the staff.
- To determine the scale of pay and allowance of staff.
|(b) The Managing Committee of St. Xavier's School, Duliajan
|It primarily controls the academic administration of the school. The structure, power and function of the Managing Committee are as follows:
|(i) The Procedure to be followed for the Constitution of the M. C.
||The Chairman of the Society.
||Director of Dibrugarh Diocese Education Board.
||Principal /H. M.
||Vice – Principal/Asst. H. M.
|Ex – officio Member
||Parish Priest (DJN Church)
|2 Teacher Representatives
|2 Parent Representatives
|2 Public Servants (Social Workers)
||Financial Administrator, Bishop's House, Dibrugarh
|(ii) Powers and Functions of the M. C.
- The M.C. shall deal with the recruitment, appointment and termination of staff, as per norms.
- Confirmation of staff to the post.
- Grant/Approval of leave other than C.L. to the staff.
- Appointment of an inquiry officer for taking disciplinary action against a staff.
- Rustication / Suspension or expulsion of students.
- To deal with any legal matter that comes up regarding the school.
- To see to academic and non academic activities of the school.
- To propose the rate of fees when it may require.
- To direct the head of the school with regard to taking disciplinary measures in favour of the M. C. on staff and students; when major penalties are imposed.
|(iii) Tenure of the Managing Committee
|The term of office of the M. C. shall be 3 years. A member can be re-appointed for another term of 3 years. The M. C. should meet atleast twice a year.
|(c) Procedure for selection, appointment and promotion of teaching and non-teaching Staff.
|(i) Selection :
- All the vacant posts are finalized and announced in the local newspapers, local television channels and School notice boards.
- A Selection Committee consisting of subject experts from Academic Fields, representative of the M. C. and the Principal are constituted by the M.C. towards any Selection Committee.
- The Selection Committee prepares the panel and forwards the names of the candidates based purely on merit.
|(ii) Appointment :
- The Principal / Asst. Principal / H. M. / Asst. H. M. shall be appointed by the Chairman in consultation with the Governing body.
- The members of the staff shall be appointed by the Principal in consultation with the M. C. subject to interview & qualification.
- Probationary appointment shall be for a maximum of 2 years after which a staff may be either confirmed or terminated from the job.
- Casual, temporary and part-time appointment shall be made by the Principal, keeping with the directives and guidelines.
- Every appointment shall be through a written format. Such appointment order should contain the provision and period of probation. A copy of the service conditions shall be attached with the letter of appointment.
- All members on appointment must return the duplicate copy of the letter of appointment duly endorsed with signature on the copy.
|(iii) Promotion :
- Due promotions are considered on the basis of their number of years of service and efficiency bar.
- Other promotions are considered purely on merit basis keeping in mind their qualifications too.
|(d) Qualifications for teaching staff & Non – teaching staff.
|(i) For Teaching Staff :
- For primary section: A teacher should have a minimum qualification of Higher Secondary Passed with T. T. C. trained.
- For Middle Section, a teacher should be a graduate.
- For High School, a teacher should be a graduate with B.Ed.
- For Higher Secondary, a teacher should be a P. G. having a minimum qualification of M.A. / M.Sc.
|(ii) For Non – Teaching Staff :
- All staff appointed to the non teaching Cadre should be atleast Class VIII passed.
|Service Rules for the staff
|(i) Hours of work :
- All members of the staff, teaching and non-teaching must sign regularly the attendance register, which is to be maintained by the Principal / Head-master.
- Attendance in school 10 minutes later than the appointed time shall be considered as late attendance.
- If a staff member is marked for late attendance for three days (in a month) one day's casual leave will be deducted from his/her casual leave.
- The teaching staff will be given the routine by the Principal/Headmaster. As full time employee every teacher is to be present in the staff room during the free periods. Free periods should be utilized for preparation of classes & correction of written works.
- During a free period, a teacher ought to substitute another teacher who is absent, when asked.
- A teacher may be asked to work before or after class hours on days such as examination, sports, games etc.
- All staff members shall attend duties on any national/festival holidays, when functions are organized by the school.
- Except on holidays as per holiday list published by the school, the staff is expected to be present for duty and to sign the attendance register unless informed otherwise.
|(ii) Confirmation :
- In order to be appointed, the candidate shall be free from contagious diseases, and have the mental and emotional maturity to be on the staff of the school.
- The candidate shall produce all mark sheets, certificates and diplomas in the original and submit the photostate copies of the same.
- If after the appointment is confirmed, it should come to light that the candidate has misrepresented his educational qualifications, age, nationality, health, character or antecedents, the confirmation shall be suspended and his/her services shall be terminated.
- Owing to fall in strength in the school and consequent reduction of the number of sections, if it becomes necessary to retrench the staff, the junior most employees in the school shall be terminated by giving one month's notice or one month's salary.
- A confidential record shall be maintained by the institution, based on which the teacher shall be allowed to cross the efficiency bar.
|(iii) Retirement :
|Every employee shall retire from service on completion of the age
of 58 years.
|(iv) Holidays :
- Casual leave may be given by the Principal/H. M. up to a maximum of 15 days in the calendar year to the employees (Provided there are 6 working days in a week).
- C. L. may be either prefixed to a holiday or a Sunday but the total period including the holiday or Sunday shall not exceeds 5 days at a time, failing which the total period including holiday and Sunday shall be counted as C. L.
- C. L. shall not be prefixed or affixed to any school vacation ( Summer, Winter, Puja & Bihu ).
- If a teacher exceeds his/ her C. L. it will be considered leave without pay.
|(v) Medical Leave :
- A staff member may be granted 10 days leave with half pay on medical ground for each completed year of service, spent on duty. If extra leave is taken on the same ground, it may be without pay, but the head of the institution in consultation with the Managing Committee will decide if the leave should be considered.
- In case of Medical leave for more than 3 days along with the application for leave, a medical certificate may be submitted from a Registered medical Practitioner.
- A certificate of fitness must also be produced at the time of resuming duties.
|(VI) Maternity Leave :
- Maternity leave may be granted to a female employee who has served not less than one year of confirmed service.
- Maternity leave may be granted for 3 months with 2 months' full pay and 1 month without pay from the date it is availed of.
- Maternity leave with full pay shall be granted twice during the entire service.
- For miscarriage, 45 days during the entire service.
- Similarly a lady staff on probation may be granted maternity leave on full pay for a period of 2 months from the date of availing the leave, provided that she is in continuous service with the school for at least one year preceding the date of delivery.
|(VII) Examination Leave :
|Examination leave with full pay may be granted to a confirmed staff member for a period of the examination and one week prior to its commencement provided :
- The examination meets the needs of the school.
- The examination is conducted by a competent authority.
- The total period of leave from its commencement does not exceed 30 days, including Sunday & holidays.
|(VIII) Leave to Non-Teaching Staff :
|Non-teaching staff is entitled to casual, medical and maternity leave as detailed above.
|Non-teaching staff is entitled to one full month (30 days inclusive of Sundays & holidays) annual leave every calendar year.
|However in special circumstances, if the school requires the services of any member of the non-teaching staff, the encashment of the number of non-availed days of annual leaves of the year will be allowed. ( Ref. Norms Book)
|(IX) Provident Fund :
|P.F. as per Govt. regulation; i. e. 12% of (Basic & D. A. ) is given to all permanent employees.
|Contribution P.F. as sanctioned for teachers is made available to all the confirmed permanent members.
|(X) Code of conduct :
- The teachers are expected to be punctual and regular in attending the school, diligent in preparation of lessons, careful in doing the daily corrections of written work and in doing everything possible towards the overall well being of students.
- The teachers are to be present in the school premises 10 minutes before the assembly bell and remain till the end of the classes including free periods. Absence during any part of the school time will be considered as absence during the whole session. All should be assisting the students during the assembly.
- A teacher shall keep himself/herself available to help the school by way of substitution for extra classes, arrangement of programmes and co-curricular activities, even outside school hours whenever the occasion demands. No extra remuneration shall be demanded from the school for assistance rendered.
- While in service, no teacher shall either directly or indirectly undertake any part time employment or trade without the written permission from the Principal/H. M. Any other work whether charitable or honorary, if it interferes with one's school duties shall be discontinued if the Principal/H. M. so desires.
- No teacher shall be an office bearer of any political party nor shall engage oneself in political activity while on duty in the school.
- No teacher shall organize or participate in any form of protest or demonstration in the school premises.
- Any activity or attitude on the part of a teacher, which helps create communal disharmony or anti-social feeling or ill-will among different section of pupils, would amount to grave misconduct.
- A teacher shall be impartial in the assessment of students and shall not deliberately over mark or under mark or victimize students on any ground. He/She shall refrain from using any corporal punishment on the students.
- A teacher shall treat all students without discrimination and shall refrain from instigating students or colleagues against other students or colleagues or the school administration.
- A teacher shall not consume intoxicating drinks or drugs or be under the influence if it during the course of his/her duty, nor shall he/she appear in any public places in a state if intoxication and he/she is unable to control his/her behaviour.
- The Catholic teachers employed in the school are to be committed to their faith and extend wholehearted co-operation to the Church authority especially in imparting religious instructions to the Catholic students.
- Teachers are not allowed :
- to leave the school during the school hours.
- to converse with outsiders during class or to entertain them in the school.
- to make any collection whatsoever.
- to hold private tuitions in the school without the permission of the
Principal / H.M.
- to accept gifts, presents, etc. from students or parents / guardians.
- Failure to conform to any of the above – mentioned rules of the
Code of Conduct shall be treated as negligence or misconduct or both.
|(XI) Rules of Discipline & Appeals :
- The services of a permanent teacher may be terminated on grounds of insubordination to the management, to the head of the institution, inefficiency in work, neglect of duty assigned, misconduct, moral delinquency, contagious diseases or any other causes which make the employee unsuitable for continuation in service provided that before such termination is made due enquiry shall be made.
- Misconduct comprises willful acts or omissions on the part of an
employee under one or more of the following :
- Neglect of duty.
- Want of due diligence in the performance of duties.
- Violation of orders or directions issued from time to time by the
Principal/Head Master in matters of general administration of the school.
- Repeated late attendance.
- Absence without leave.
- Use of intoxication drugs or liquor in the school premises.
- Organizing or participating in any form of protest or demonstration in the school premises.
- Instigating colleagues or students against the school authority.
- Committing any act which is an offence punishable under the Indian Penal
Code or any local law.
- Penalties : The following penalties may be imposed on any employee
by the Principal/H. M. for good and sufficient reasons.
- Censure and warning.
- Withholding of increment.
- Recovery of damage or loss incurred by the school.
- Compulsory termination of service and dismissal.
- Suspension from duty with pay, for a period not exceeding seven days.
|APPEAL : The Final appeal board is the governing body.
|Code of Conduct for Students
|(i) School Rules and Discipline :
- The school timing are as follows :
||Class Nursery and KG:
||7.15 am to 11.00 am
||Class I & above:
||7.15 am to 1.10 pm
||Classes XI – XII:
||7.15 am to 1.10 pm
- Students are expected to be punctual and regular in attendance. If for any reason a child is absent from school or late, it is essential that the reason for such absence or delay is entered in Regularity Record.
genuine reason for absence will be accepted. Parents are requested, in
the interests of the child, to ensure regular and punctual attendance.
If a student has to go home during school hours, there must be a written
application from the parent / guardian, stating the reason for such a
request. In all such cases, the permission of the Principal is required.
- Every student must be present on the re-opening day of school after Summer, Puja and Christmas vacation. Students who are absent without genuine / adequate reasons, or prior information, are liable to be fined Rs. 10.00 per day of absence.
- Continuous absence for one month without permission will be considered equivalent to withdrawal of the student from school, and his/her name will be struck off the rolls. Once a student's name is struck from the rolls, request for re-admission will be at the discretion after school authorities.
- A medical certificate must be produced for an absence due to contagious or infectious illness. The student may not return to school without the usual clearance from the doctor in case of such illness.
- Students will not leave the class without the permission of the class
teacher, or the school premises, without the permission of the
irregular attendance, habitual negligence in study, disobedience or any
conduct injurious to the moral tone of the school, a pupil is liable to
be dismissed or otherwise dealt with by the school authority. Pupils
whose unauthorized days of absence are above ten percent of the working
days of the school may not be allowed to present themselves for the
are responsible for the safe custody of the books, umbrellas, raincoats,
water bottles, etc. The school will not hold itself responsible for the
loss of these.
are expected to make good the damages to furniture, library books and
any other property of the school.
newspapers, periodicals or books other than those prescribed, may be
brought to the school without the sanction of the Principal.
will have no money with them in school.
pupils should bring the required books daily, and come to school in full
uniform, neat and tidy. A pupil who comes without his / her homework,
books, and uniform or whose uniform is untidy will be sent home.
- Students are required to speak only English in the school premises.
- Parents are requested to make complaints if any, to the Principal and
not to the class teacher.
- Parents and visitors are not allowed to interview the class teachers in
their respective classrooms during class hours. They may do so out of
class hours, having made an appointment earlier.
- Parents are requested to see that the children prepare their daily lessons and do by themselves the homework given. The pupils should put in at least two hours of study every day. Good handwriting and neatness of exercise and text books must be insisted on at all times.
- Parents are requested to ensure that their children/wards are
dropped/picked up at/from the school premises. The school authorities
will not accept any responsibilities for any child outside school hours.
will be opened for business from 11.00 am to 12.30 pm
|(ii) Examination and Promotion :
must answer all the examinations. There will be neither anticipation nor
postponement of any of the test or examinations nor will a
re-examination be held.
- Absence from an examination or test without sufficient reason is a
serious breach of discipline and will be considered tantamount to
- Parents are expected to sign, after perusal the Progress Reports that are
sent out and to return to the class teacher as early as possible.
- Promotion will be granted on the basis of the terminal examination
marks, as well as the performance of the whole year. The decision of the
school authorities in the matter of promotion is final.
of failure will not be considered. Answer papers will not be shown. A
pupil who fails twice in the same class must discontinue his/her studies
from this school.
|(iii) School Uniform :
The uniform consists of dark grey pleated cum shaped skirt and
white blouses for girls and the same coloured shorts with white shirt
for boys. In winter, boys will wear the same colour in long pants. The
girls will wear white leggings. All should wear black shoes and white
socks daily. Slippers and keds will not be allowed.
On Thursday: For Nursery & KG white pants/skirts, white shirts and white canvas shoes.
On Friday &Saturday: Class I to X white pants/skirts, respective house jerseys, belts, white canvas shoes with white socks.
|(iv) An Appeal to Guardian :
|Parents and guardian are requested to co-operate with the school
- by seeing that the children are punctual and regular in
attendance and by sending leave applications in case of absence.
- by seeing that the child's clothes and person are neat and clean,
books covered, diligent at their homework and lessons.
- by providing the child with all the necessary books and
- by meeting the Principal during the prescribed time to as certain
the performance of their child in school.
- by leaving / taking the child at the entrance of the school.
- by avoiding interviews with the teachers causing unavoidable
interruption to the class.
|(V) Withdrawal :
- Before withdrawal a student from the school an application must be made
by the parent or guardian for the transfer certificate of a pupil and a
calendar month's notice in writing is to be given.
leaving certificate is issued until all dues to the school have been
paid in full.
- A fee
Rs. 150.00 must be paid for transfer certificate.
|(VI) Rules for conduct :
be obedient and respectful to your parents: be grateful to them for the
love and affection they have showered upon you ever since you were a
ever willing to help them especially when they want you to do a little
service for them.
correction from your parents in a grateful and cheerful manner it is all
meant for your own good.
- Do not
be selfish: think of the other members of the family in matters of food
your servants kindly and with sympathy. Remember that theirs is a hard
- Do not
be noisy and quarrelsome: but try to be cheerful and polite.
- Remember that study is your first duty as a student: do not neglect your
home works and assignments.
up a study time-table with the help of your teacher or parents and be
faithful to it.
yourself of your duties to God: prayer will bring Him nearer to you and
help you in your need.
polite to all your elders, assist old and blind persons, respect the
rights of others.
travel without a ticket; do not travel on the footboard of buses.
both ways before crossing a road or a railway track; do not play on the
- Try to
always be friendly with all your classmates.
vulgarity in your conversation and behaviour.
whatever work is assigned to you cheerfully.
greet Principal and Staff Members courteously in the beginning of the school and on leaving.
up respectfully when any teacher or visitor enters your classroom.
courteous to the officials during a game and sportsman-like with the opposing team.
an honest pride in keeping the premises of the school clean and tidy:
inform the Principal of any damage done or noticed.
dropping bits of paper in the school compound, or in the verandahs: pick them up if you notice them